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Facility Use Request Form

HACA Facility Use Request Form
Housing Authority City of Asheville

Facility Use Request Form

A separate form must be completed for each site  ·  Valid January 1 – December 31, 2026

Form must be submitted at least five (5) business days before scheduled event
1
Event & Site Information
Please select a site.
Please enter today's date.
Please enter the organization name.
Please describe the event.
2
Point of Contact
Please enter your full name.
Please enter a phone number.
Please enter your address.
Please enter a valid email address.
3
Rental Date & Time
Please select a rental date.
Please enter a start time.
Please enter an end time.
Friday rentals permitted after 5:30 PM only. All events must end by 10:00 PM; cleanup by 11:00 PM.
4
Room Selection & Fees
Multipurpose Room Edington Center only
Deposit$200 (refundable)
General Public$50/hr
Resident / Employee$40/hr
Equipment Fee$25 (non-refundable)
Gymnasium Edington Center only
Deposit$200 (refundable)
General Public$100/hr
Resident / Employee$80/hr
Approved Community TeamsContact office
Equipment Fee$25 (non-refundable)
Community Room All HACA properties
Deposit$100 (refundable)
Resident/Employee 9am–5pm$20/hr
Resident/Employee after hrs$30/hr
Approved Partners (bus. hrs)Free
Approved Partners (after hrs)$40/hr
General Public$50/hr
Equipment Fee$25 (non-refundable)
5
Attendance & Equipment
$25 non-refundable equipment usage fee applies. You are responsible for setup and takedown.
6
Payment Information
Accepted Payment Methods

Money orders, cashier's checks, and personal checks only.

We do not accept cash.

Make payable to: Housing Authority of the City of Asheville or HACA

Office hours: Mon–Fri, 9am–5pm

Payment Deadlines
Deposit + $25 fee due at booking to confirm your date
Full payment due 3 business days before the event
IRS W-9 form required for deposit refund — no exceptions
7
Acknowledgements

Please check each box and provide your initials.

I agree to return the space to its original state. This includes thorough cleaning, removal of all food, trash, and/or décor, and returning any moved furniture to its original location. Failure to comply may result in loss of deposit.
I understand that the deposit plus $25 usage fee must be paid in full to confirm and secure my booking date. Dates will not be held without receipt of these requirements.
I understand that full payment is due at least three (3) business days before the event.
I understand the attached IRS W-9 form must be completed for the deposit refund process.
8
Applicant Signature

By signing below, you confirm that all information provided is accurate and that you agree to HACA's facility use rules and regulations.

Draw Your Signature *
Sign here using your mouse or finger
Draw your signature in the box above
Please provide your signature before submitting.
For initial approval, email this application to residentservices@haca.org or bring the completed form to the Arthur Edington Center, Room LL06. Submission does not guarantee approval. Approval is subject to facility availability, policy compliance, and review by the Director of Resident Services. For questions, contact Angela Clemmons at (828) 582-5787.
Looking to see if you are on

The Housing Authority’s Waiting List?

Contact Resident Selection Team:
Caroline Logan at (828) 239-3532 
or email clogan@haca.org

For answers to commonly asked questions,

Visit our FAQ Page.

Frequency Asked Questions